Understanding Microsoft word document sharing with others.
When you are creating documents in word 2016. You want to share word document with others and it may be to allow them to read the contents or maybe even a collaborate on the document as their comments make changes soon. So, this lesson is all about. The first thing you want to do prepare your documents for sharing because there is some information that’s stored very document called metadata and it can contain information that does not want to share who is the author for example documents property well we are going to work that document.
- Getting documents ready for sharing.
- Sending documents via email.
- Password protecting a document.
- Saving and collaborating on documents in the cloud.
- Changing permissions and access to files.
Getting Microsoft word document sharing with others.
Click on File.
Sending documents via email.
When your document is ready for sharing. There are numbers of ways to share it. One of the most popular ways is to share the document is to send it via email.
But here in word 2016 a number of different e-mail options to choose from going to explore.
Password protecting a document.
If you are going to be sending your document to others via email or even saving to a network drive to other public network multiple people have access it. You might be considering with security. There is an option of Password Protected document.
Only those you know the password will be an able to opened up and access to it. So here we will setup the password.
Close the file and open the file then I will ask about password.
If you want to remove the password
Remove the password and save the file like below.
Saving and collaborating on documents in the cloud
One of the most popular options for sharing documents these days is to the use of the clouds and with the Microsoft account whenever you logged in and using the Hotmail account windows live account.
If you logged in the word, then you have free access to use OneDrive.
We have access clouds so that we can send the links that allow to the people to access the file directly
additional emails can be added with after semicolon.
Changing permissions and access to files
When you decide to share documents with others via shared location such as OneDrive or anywhere else in the cloud and you may decide and want to change the type of decision have to access to file or may be even